SUPPORT SKIN OF COLOR UPDATE

Thank you for supporting Skin of Color Update 2023! 

Please review the important deadlines below along with instructions for submitting required materials.
If materials are not received by the deadlines below, SOCU cannot guarantee they will be included in the conference materials.

IMPORTANT DATES

August 2nd | Company Logo and Description Due
August 16th | Bonus Presentation Details Due
September 13th | Lead Capture Device Rental Order Due
September 15th | Digital Branding Package Content Due
September 29th-October 4th | Shipment Arrival Dates
October 1st | Exhibitor AV & Power Orders Due
October 6th | Exhibitor Load-In
October 8th | Exhibitor Load-Out

Contact Us

For more information about a custom sponsorship opportunity or a pre-existing sponsorship, please contact:

Michael Carroll, Director of Experiential
[email protected]
(646) 887-2650

Exhibit Hall Hours

Friday, October 6th | 1:00PM – 7:15 PM
Lunch – 1:00PM – 2:30 PM
Afternoon Break – 3:30PM – 4:45PM
Welcome Reception – 6:15PM-7:15PM

Saturday, October 7th | 8:45AM – 4:30PM
Breakfast Break – 8:45AM – 9:00AM
Mid Morning Break – 10:30AM – 11:00AM
Lunch – 12:45PM – 2:15PM
Afternoon Break – 4:00PM – 4:30PM

Sunday, October 8th | 9:15AM – 2:30PM
Breakfast Break – 9:15AM – 9:30AM
Mid Morning Break – 11:00AM – 11:30AM
Lunch – 1:00PM – 2:30PM

Exhibit Hall Information

Exhibitor Load-In
Friday, October 6th | 9:00AM – 1:00PM

Exhibitor Load-Out
Sunday, October 8th | 2:30PM – 5:00PM

Exhibit Hall Ground PlanExhibitor Booth Assignments

Registration

All exhibitors receive two (2) complimentary registrations to Skin Of Color Update 2023 unless otherwise specified in your agreement. These badges are intended for your onsite booth staff only.

All booth staff are required to wear badges at all times.

Please follow the link below to register your booth staff.

When prompted, please enter the discount code that was provided by MedscapeLIVE! to utilize your comp registration.

For additional badges, please contact Michael Carroll at [email protected].

Register Now

Company Information Submission

All sponsors/exhibitors are required to submit a company logo & description. Logo & description are to be used to acknowledge sponsors in print & digital assets.

Any materials received after the deadline are not guaranteed to be included in SOCU materials.

  • Logo: Hi-Res PNG or JPG, 500x500px
  • Description: 75 words or less

Logo & description are due Wednesday, August 2nd, 2023

Submit Company Info Here

Bonus Presentation Details Submission

All sponsors who have a contracted bonus presentation at SOCU 2023 must submit the following information:

  • Presentation Title: No character count
  • Objective: (Optional) No character count
  • Speaker Information: Full Name & Affiliations
  • Headshot: Hi-Res .PNG or .JPG only

Bonus Presentation Details are due Wednesday, August 16th, 2023

Submit Bonus Presentation Info Here

Digital Branding Package

The Skin of Color Update Digital Branding Package is a collection of additional digital advertising opportunities that can showcase your company to attendees above and beyond your tabletop booth.

All Digital Branding Package items are due on September 15th, 2023. We cannot guarantee inclusion in onsite print or digital materials if items are submitted after this deadline.

If you are interested in purchasing a Digital Branding Package, please contact Michael Carroll at [email protected].

Digital Branding Package Dashboard

IMPORTANT SHIPPING UPDATES!
There have been significant shipping update as of 9/8/23. Please review the new information below carefully.  

Shipping Items for Your Booth

We are pleased to announce that SOCU has partnered with Freeman for all exhibitor services, including booth supplies, services, shipping and receiving. Because of this, there have been significant shipping changes from what has been previously announced.

SHIPPING TO THE ADVANCE WAREHOUSE
All exhibitor material MUST BE shipped to the Freeman Advance Warehouse by Tuesday October 3rd, 2023.

All items shipped to your booth MUST use the official Freeman Advance Warehouse Label linked below. This label must be printed in color, completed in full, and affixed to the outside of every box.

DIRECT TO SHOW SHIPMENT NOT ACCEPTED
All exhibitor material should be shipped to the Freeman Advance Warehouse. No material should be shipped directly to the New York Hilton Midtown. 

In the event that you have already shipped packages directly to the New York Hilton Midtown, Freeman will be unable to manage these packages for you. Upon arrival at the event, you will need to visit the Hilton Business Center on the 2nd floor to pick up the packages yourself and pay a material handling fee directly to the hotel.

Please email Emily Lynch-Fries at [email protected] with any questions.

Advance Warehouse Exhibit Booth Material Label
Freeman Online eStore

Shipping Items to Show Management

The only items that should be shipped to show management are:

  • 500 Registration Bag Inserts (Paper Goods or Product Samples)
  • 200 Room Drop Items
  • Products to be used in live demonstrations in General Session

All other items MUST be shipped to your booth.

All Show Management items must arrive at the Freeman Advance Warehouse by Tuesday October 3rd, 2023. If your package arrives after October 3rd, there is a possibility that your items may not be used during the live event.

All items shipped to Show Management MUST use the official SHOW MANAGEMENT LABEL linked below. This label must be printed in color, completed in full, and affixed to the outside of every box.

You must complete the Show Management Tracking Form linked below as soon as you ship your item has shipped. Failure to complete this form means your package may not be delivered to Show Management during load in, and your items will not be used onsite during the live event.

Please email Emily Lynch-Fries at [email protected] with any questions.

Show Management Shipping LabelShow Management Tracking Information Form

Audio-Visual & Power

Encore (formerly PSAV) has partnered with the Hilton NY Midtown to offer audio-visual and power equipment and services for Skin of Color Update.

Please use the Boomer eCommerce website linked below to place your order by October 1st, 2023.

Boomer eCommerce Website

Lead Capture

A mobile lead capture license grants you the ability to capture identifying information that registrants provide to us during our registration process. Once purchased, the accompanying app is to be downloaded on your mobile device. The app allows you to scan attendee badges to capture their information.

License Only – $225
Contact Jill Beilke at [email protected] for ‘license only’ purchase to use your own mobile device onsite.

License + Device Rental $495
Click the link below to order your device rental.
Note: A lead capture license is included in the cost of lead capture device rental.

Lead Capture Device rentals are due by Wednesday September, 13th, 2023. 

Lead Capture Device Rental Order Form