SUPPORT SKIN OF COLOR UPDATE

Thank you for supporting Skin of Color Update 2024! 

Please review the important deadlines below, along with instructions for submitting required materials.
If materials are not received by the deadlines below, SOCU cannot guarantee inclusion in the conference materials.

IMPORTANT DATES

Friday, July 19th | Bonus Presentation Details Due
Thursday, August 1st | Company Logo and Description Due
Thursday, August 1st | Digital Branding Package Content Due
Wednesday, August 14th |  Hotel Accommodations Due
Monday, August 26th | Lead Capture Request Due
Friday, August 30th | Badge Registration Due
Friday, August 30th | Exhibitor AV & Power Orders Due
Friday, September 6th | Shipment Arrival Dates
Friday, September 13th | Exhibitor Load-In
 Sunday, September 15th | Exhibitor Load-Out

Exhibit Hall Hours

Friday, September 13th | 6:15 PM – 7:30 PM
Welcome Reception – 6:15 PM – 7:30 PM

Saturday, September 14th | 9:30 AM – 4:15 PM
Breakfast Break – 9:30 AM – 10:15 AM
Lunch Break – 12:15 PM – 1:15 PM
Afternoon Break – 3:30 PM – 4:15 PM

Sunday, September 15th | 9:45 AM – 2:00 PM
Breakfast Break – 9:45 AM – 10:30 AM
Lunch Break – 1:00 PM – 2:00 PM

Exhibitor Load-In/Out Times

Load-In
Friday, September 13th | 9:00 AM – 1:00 PM

Load-Out
Sunday, September 15th | 2:00 PM – 5:00 PM

Exhibit Hall Floor Plan

Exhibit hall booth assignments coming Friday, July 12th

Note: Exhibit hall hours, load-in and load-out times are subject to change.

Accommodations

New York Hilton Midtown
1335 6th Ave.
New York, NY 10019
Phone: (212) 586-7000

Rate: Starting at $329 per night + additional taxes and fees, subject to availability

Deadline to Book: Wednesday, August 14, 2024

Book Your Stay

Contact Us

For more information about a custom sponsorship opportunity, please contact:

Luciana Nofal, VP Proprietary Conferences
[email protected]

For questions about a pre-existing sponsorship or exhibiting logistics, please contact:

Kris Cerniauskas, Program Manager – Sponsors & Exhibits
[email protected]

Company Information Submission

Deadline: Thursday, August 1, 2024

Your company will be acknowledged as a sponsor and exhibitor in SOCU’s digital program booklet and printed materials. Inclusion in SOCU materials is not guaranteed if items are submitted after the deadline.

  • Logo: Hi-Res .PNG or .JPG, 500x500px
  • Description: 75 words or less
Submit Company Info Here

Digital Branding Package

Deadline: Thursday, August 1, 2024

The Skin of Color Update Digital Branding Package is a collection of additional digital advertising opportunities that can showcase your company to attendees above and beyond your tabletop booth.

If you are interested in purchasing a Digital Branding Package, please contact Luciana Nofal at [email protected].

Digital Branding Package Dashboard

Bonus Presentation Details Submission

Deadline: Friday, July 19, 2024

All sponsors who have a contracted bonus presentation at SOCU 2024 must submit the following information:

  • Presentation Title: No character count
  • Brief Session Description: Recommended less than 250 characters
  • Speaker Information: Full Name & Affiliations
  • Speaker Headshot: Hi-Res .PNG or .JPG only
Submit Bonus Presentation Info Here

Badge Registration

Deadline: Friday, August 30, 2024

Exhibitors receive two (2) complimentary registrations to Skin Of Color Update 2024, unless otherwise specified in your agreement. These badges are intended for your on-site booth staff only, and must be worn at all times.

Please follow the link below to register your booth staff. When prompted, please enter the discount code that was provided by MedscapeLIVE! to utilize your discounted registration.

Register Now

Shipping Information

Exhibit Booth Material Shipments

Ship to arrive by: Friday, September 6, 2024 

We are pleased to announce that SOCU has partnered with CSI Worldwide for all exhibitor show seervices, including booth supplies, labor and set-up services, shipping, and receiving. To order booth supplies and complete the material handling agreement, please visit CSI’s Online Exhibitor Kit linked below.

Shipping to the Advance Warehouse

All exhibitor booth materials must be shipped to the CSI Worldwide Advance Warehouse. Direct show shipments to the venue will not be accepted.

Advance Warehouse Deadlines

  • Friday, August 9th: Begin shipping items to the Advance Warehouse
  • Friday, August 30th: Orders received prior to this date will qualify for discounted material handling fees
  • Friday, September 6th: Advance warehouse receiving deadline. Orders received past this date will be subject to late fees and are not guaranteed to be readily available at your booth in time for load in

Shipping Labels

All exhibit booth material shipments must include the official Exhibit Booth Material Label linked below. Please print this label in color and place on every individual package when shipping.

In the event that your exhibit booth materials will not arrive at the CSI Worldwide Advance Warehouse by Friday, September 6, 2024, please immediately reach out to Kris Cerniauskas at [email protected].

Advance Warehouse Exhibit Booth Material Label
CSI eStore

Shipping Items to Show Management

Ship to arrive by: Friday, September 6, 2024 

The only items that should be shipped to show management are:

  • 500 Registration Bag Inserts (Paper Goods or Product Samples)
    • No larger than 8.5″ x 11″ in size, no weight limit
  • 300 Room Drop Items
    • No larger than 8.5″ x 11″ in size, no weight limit. Ensure drops are no thicker than one standard cardstock paper to fit under doors
  • Products to be used in live demonstrations in General Session

All show management items must arrive at the CSI Worldwide Advance Warehouse by Friday, September 6, 2024. Items outside of the listed materials above must be shipped with your exhibitor booth materials..

Shipping Labels and Tracking 

All items shipped to show management must include the official Show Management Label linked below. Please print this label in color and place on every individual package when shipping.

When your items have been shipped, please complete the Show Management Tracking Form linked below. Failure to complete this form means your package may not be delivered to Show Management during load in, and your items may not be used onsite during the live event.

For questions on shipping items to show management, please contact Kris Cerniauskas at [email protected].

Show Management Shipping LabelShow Management Tracking Information Form

Audio-Visual & Power

Deadline: Friday, August 30, 2024

Encore (formerly PSAV) has partnered with the Hilton NY Midtown to offer audio-visual and power equipment and services for Skin of Color Update.

Encore EventNow Portal

Lead Capture

Deadline: Monday, August 26, 2024

A mobile lead capture license grants you the ability to capture identifying information that registrants provide to us during our registration process. Once purchased, the accompanying app is to be downloaded on your mobile device. The app allows you to scan attendee badges to capture their information.
License Only – $225
Contact Kris Cerniauskas at [email protected] for ‘license only’ purchase to use your own mobile device onsite.

Cancellation  

Should Company cancel more than 90 days in advance of the first day of the conference, June 13, 2024, Company is liable for 50% of the fee. Should cancellation occur inside of 90 days from the first day of the conference, then Company is responsible for 100% of the fee. Cancellation must be made in writing to MedscapeLIVE!.  

Code of Conduct  

This code of conduct applies to all event attendees and participants, including all members, speakers, vendors, media representatives, commentators, exhibitors, sponsors, staff, and volunteers. Signing this Code of Conduct is a mandatory requirement in order to attend or participate in this event.

Click here to view the Code of Conduct