Please review the important deadlines below along with instructions for submitting required materials.
If materials are not received by the deadlines below, SOCU cannot guarantee they will be included in the conference materials.
Friday, September 13th | 6:15PM – 7:30PM
Welcome Reception – 6:15PM-7:30PM
Saturday, September 14th | 9:30AM – 4:15PM
Breakfast Break – 9:30AM – 10:15AM
Lunch – 12:15PM – 1:15PM
Afternoon Break – 3:30PM – 4:15PM
Sunday, September 15th | 9:45AM – 2:00PM
Breakfast Break – 9:45AM – 10:30AM
Lunch – 1:00PM – 2:00PM
Load-In
Friday, September 13th | 9:00AM – 1:00PM
Load-Out
Sunday, September 15th | 2:00PM – 5:00PM
Note: Exhibit hall hours, load in and load out times are subject to change.
New York Hilton Midtown
1335 6th Ave.
New York, NY 10019
Phone: (212) 586-7000
Discounted Rate: Starting at $329.00 per night, subject to availability
Deadline to Book: Wednesday, August 14th, 2024
For more information about a custom sponsorship opportunity, please contact:
Luciana Nofal, VP Proprietary Conferences
[email protected]
For questions about a pre-existing sponsorship and exhibiting logistics, please contact:
Kris Cerniauskas, Program Manager – Sponsors & Exhibits
[email protected]
All sponsors and exhibitors are required to submit a company logo & description. Logo & description are to be used to acknowledge sponsors in print & digital assets.
Any materials received after the deadline are not guaranteed to be included in SOCU materials.
Company logo and description details are due by August 1, 2024.
The Skin of Color Update Digital Branding Package is a collection of additional digital advertising opportunities that can showcase your company to attendees above and beyond your tabletop booth.
All Digital Branding Package items are due by August 1, 2024. We cannot guarantee inclusion in onsite print or digital materials if items are submitted after this deadline.
If you are interested in purchasing a Digital Branding Package, please contact Luciana Nofal at [email protected].
All sponsors who have a contracted bonus presentation at SOCU 2024 must submit the following information:
Bonus Presentation details are due by August 14, 2024.
Exhibitors receive two (2) complimentary registrations to Skin Of Color Update 2024, unless otherwise specified in your agreement. These badges are intended for your onsite booth staff only. All booth staff are required to wear badges at all times.
Please follow the link below to register your booth staff. When prompted, please enter the discount code that was provided by MedscapeLIVE! to utilize your comp registration.
Badge registration is due by August 30, 2024.
We are pleased to announce that SOCU has partnered with Freeman for all exhibitor services, including booth supplies, services, shipping and receiving. Because of this, there have been significant shipping changes from what has been previously announced.
SHIPPING TO THE ADVANCE WAREHOUSE
All exhibitor material MUST BE shipped to the Freeman Advance Warehouse by Tuesday October 3rd, 2023.
All items shipped to your booth MUST use the official Freeman Advance Warehouse Label linked below. This label must be printed in color, completed in full, and affixed to the outside of every box.
DIRECT TO SHOW SHIPMENT NOT ACCEPTED
All exhibitor material should be shipped to the Freeman Advance Warehouse. No material should be shipped directly to the New York Hilton Midtown.
In the event that you have already shipped packages directly to the New York Hilton Midtown, Freeman will be unable to manage these packages for you. Upon arrival at the event, you will need to visit the Hilton Business Center on the 2nd floor to pick up the packages yourself and pay a material handling fee directly to the hotel.
The only items that should be shipped to show management are:
All other items MUST be shipped to your booth.
All Show Management items must arrive at the Freeman Advance Warehouse by Tuesday October 3rd, 2023. If your package arrives after October 3rd, there is a possibility that your items may not be used during the live event.
All items shipped to Show Management MUST use the official SHOW MANAGEMENT LABEL linked below. This label must be printed in color, completed in full, and affixed to the outside of every box.
You must complete the Show Management Tracking Form linked below as soon as you ship your item has shipped. Failure to complete this form means your package may not be delivered to Show Management during load in, and your items will not be used onsite during the live event.
Encore (formerly PSAV) has partnered with the Hilton NY Midtown to offer audio-visual and power equipment and services for Skin of Color Update.
Please place your audio-visual & power needs by [[DATE]].
Lead capture requests are due by August 26, 2024.
