Please review the important deadlines below, along with instructions for submitting required materials.
If assets are not received by the deadlines below, SOCU cannot guarantee inclusion in the conference materials.
Friday, October 3rd
Welcome Reception – 6:00 PM – 7:30 PM
Saturday, October 4th
Breakfast Break – 9:00 AM – 10:15 AM
Lunch Break – 12:50 PM – 2:05 PM
Afternoon Break – 3:30 PM – 4:45 PM
Sunday, October 5th
Breakfast Break – 9:15 AM – 10:30 AM
Lunch Break – 12:50 PM – 2:05 PM
Load-In
Friday, October 3rd | 7:00 AM – 4:00 PM
Load-Out
Sunday, October 5th | 2:15 PM – 5:15 PM
Note: Exhibit hall hours, load-in, and load-out times are subject to change. Load-in and load-out is not permitted during exhibit hall hours.
New York Hilton Midtown
1335 6th Ave.
New York, NY 10019
Phone: (212) 586-7000
Rates: Starting at $329 per night + additional taxes and fees,
subject to availability.
Recommended to book as soon as possible!
For more information about sponsorship opportunities, please contact:
Jennifer Griffith
Director, Business Development
[email protected]
For questions about a pre-existing sponsorship or exhibiting logistics, please contact:
Kristina Cerniauskas
Senior Program Manager, Sponsors & Exhibits
[email protected]
Your company will be acknowledged as a sponsor/exhibitor in SOCU’s digital program booklet and printed materials. Please submit the following assets:
All sponsors who have a contracted bonus presentation at SOCU 2025 must submit the following information:
The SOCU Digital Branding Package is a collection of additional digital advertising opportunities that can showcase your company to attendees above and beyond your tabletop booth.
If you are interested in purchasing a Digital Branding Package, please contact Jennifer Griffith at [email protected].
Exhibitors receive two (2) complimentary exhibitor badges to SOCU 2025, unless otherwise specified in your agreement. These badges are intended for your on-site booth staff only, and must be worn at all times.
Exhibitor/Sponsor badges provide access to general sessions, subject to available seating. If the session room reaches capacity, exhibitors and sponsors will not be admitted. Additionally, exhibitors/sponsors are not allowed to engage in Q&A sessions or discussions. Exhibitor/sponsors cannot attend bonus presentations sponsored by companies with which they are not affiliated.
Please follow the link below to register your booth staff. When prompted, please enter the discount code that was provided by MedscapeLIVE! to utilize your discounted registration.
We are pleased to announce that SOCU has partnered with CSI Worldwide for all exhibition show services, including booth supplies, labor/set-up services, shipping and receiving. To order your booth supplies and complete a material handling agreement, please visit the CSI Exhibitor Kit linked below.
SHIPPING TO THE ADVANCE WAREHOUSE
All exhibitor materials must be shipped to the CSI Worldwide Advance Warehouse. Direct to Show shipments to the New York Hilton midtown will not be accepted.
ADVANCE WAREHOUSE DEADLINES
In the event that your exhibit material will not arrive at the CSI Worldwide Advance Warehouse by Tuesday, September 30, 2025, please contact Kristina Cerniauskas at [email protected].
SHIPPING LABELS
All items shipped to your booth must include the Exhibit Booth Material Label linked below. Please print in color, complete in full, and tape to the outside of every box. For questions, please contact Kristina Cerniauskas at [email protected].
The only items that should be shipped to show management are:
All other items must be shipped to your booth.
Please send a proof of the items you are shipping to show management to Kristina at [email protected] for approval prior to shipping.
All items shipped to Show Management must use the Show Management Label linked below. Please print in color, complete in full, and tape to the outside of every box.
As soon as your item has shipped, please complete the Show Management Tracking Form linked below. Failure to complete this form means your package may not be delivered to Show Management during load in, and your items may not be used onsite during the live event. For questions, please contact Kristina Cerniauskas at [email protected].
All audio-visual and power equipment services for your exhibit booth must be ordered through Encore, the venue’s preferred provider. Please visit the link below to place your order.
Space cancelled prior to March 1, 2025 will receive a 75% refund; cancellation from March 1–June 1, 2025 will receive a 50% refund; after June 1, 2025, no refunds will be given.
This code of conduct applies to all event attendees and participants, including all members, speakers, vendors, media representatives, commentators, exhibitors, sponsors, staff, and volunteers. Signing this Code of Conduct is a mandatory requirement in order to attend or participate in this event.
